Administrative Assistant 3

Please note that this opportunity is contingent on program funding.  Start dates are determined after funding confirmation.

Put your skills to the test by pushing the boundaries of what’s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you’ll have the opportunity to be an essential part of projects that will define your career, now and in the future.

Northrop Grumman Aeronautics Systems has a contingent opening for an Administrative Assistant position that will be based out of Melbourne, FL.

The Administrative Assistant provides a critical role in providing the organizational and administrative support required for effective Program Management Office operations.

The Administrative Assistant serves a critical role in coordinating and managing the program and leadership schedule and outreach, meeting arrangements, documentation, and projects. The ideal candidate is experienced, pro-active and highly detailed oriented, with strong communications skills and a knack for relationship building at all levels. This position requires the Administrative Assistant to perform advanced administrative duties with exposure to sensitive information necessitating tact, diplomacy, discretion and judgment. Strong integrity is essential, and the candidate must be comfortable working in a high energy, collaborative, diverse, professional environment.

Roles and responsibilities of the Administrative Assistant will include (but not be limited to) the following:

• Provide administrative support to multiple personnel in a fast-paced environment
• Manage and maintain multiple personnel and conference room Outlook calendars
• Ensure appropriate meeting preparations are made (coordination of call in number, meeting materials available and printed if required, catering requests, etc…) for both internal and external meetings
• Orders and maintains office supply inventory for program teams
• Facilitates program meetings, executive meetings, and customer visits.
• Produces and edits correspondence and presentations; assists in the preparation of regularly scheduled reports.
• Independently coordinates and manages a variety of administrative projects
• Schedules meetings internally and externally; coordinates & reserves offsite locations for large events, arranges catering and manages all integration required for program reviews
• Builds successful working relationships with a diverse group of internal employees and external customers
• Writes and distributes email, correspondence memos, letters and forms as required
• Team member on-boarding and off-boarding
• Facility and infrastructure planning and provisioning
• Lead and execute the development, implementation and enhancement of organization operating policies, processes and procedures
• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors
• Operates independently to meet requirements of leadership team and offers expertise to assist other functions within organization

Successful candidates will have the following key attributes:

• A successful candidate is solution oriented, motivated, can-do, organized, and enjoys working with a diverse team
• Proactive – anticipates requirements from higher management, and initiate and complete actions required to meet those requirements
• Perceptive – sees the “big picture” but is also able to focus on the details and follows all of them through to completion
• Composed – maintains a “level head” in the extremely dynamic, fast-paced, and demanding environment, especially when working closely with executive management on projects with highly compressed timelines and tight deadlines
• Discretion – self-initiates tasks with considerable latitude for independent judgment

Basic Qualifications:

• High School diploma or equivalent and 4 years additional education and/or related experience.
• Excellent organizational, verbal, and written communications skills.
• Must have excellent time management and organizational skills with high attention to detail
• Previous experience working in a front office role (i.e., customer-facing, first point of contact, prioritizing leadership contact requests)
• Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook)
• Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment
• Must have ability to obtain and maintain Access (PAR) within a reasonable period, as determined by the company to meet its business needs

Preferred Qualifications

• Bachelor’s Degree and/or Master’s Degree
• Active DoD Secret clearance that has been granted or reissued in the last 5 years or is currently enrolled in continuous evaluation
• Special Program Access (SAP)
• Ability to exercise discretion and respect confidentiality concerning employee information and company records
• Must possess a high level of initiative and ability to effectively handle multiple tasks
• Ability to work well independently with minimal daily direction, as well as part of a team
• Must be customer focus oriented; previous experience with government customers is a plus
• Must be able to work amicably with a diverse work force and respect differing opinions

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.