Shipping and Receiving

Hazardous Materials shipments shall be made in accordance with the Code of Federal Regulations, Title 49, Parts 100-199, with ICAO (International Civil Aviation Organization) Dangerous Goods Code, or with the International Maritime Dangerous Goods Code. These shipments must be clearly identified as hazardous materials on the Bill-of-Lading, and be accompanied by a Material Safety Data Sheet (MSDS), and when required (ocean or air shipments), a properly completed Dangerous Goods Declaration.

Northrop Grumman Mission Systems – Heritage Electronic Systems is Self-Insured. Do NOT insure shipments to our facilities or “declare value for carriage.” You will be responsible for any insurance costs that result from doing so. We will NOT reimburse you for those charges. Contact the Northrop Grumman Transportation Department at 443-993-3094 or e-mail importapp@ngc.com if the value of the shipment exceeds $10 million.

If you are sending more than one shipment to one of our facilities on a given day, all shipments MUST be consolidated onto a single bill-of-lading, except where multiple package tracking numbers are required for small package shipments. Each shipment must be described on bills-of-lading in compliance with the proper freight classification, tariff, rules and regulations, in a manner that will result in the lowest transportation cost. If you fail to do so, we will forward any excess freight charges to you for payment.

You MUST show the proper Purchase Order number on all carton labels and on the transportation carrier’s bill-of-lading. The purchase order number must also appear on the transportation carrier’s Bill of Lading or air waybill in the Shipper’s Reference, Consignee Reference or Billing Reference (for FedEx) to ensure payment for the carrier’s services.

• (a) Package all items per ASTM D 3951 or best generally accepted commercial equivalent.
• (b) Each purchase order line item must be packaged separately when being shipped in the same box.
• (c) If one shipping container is used to consolidate more than one Purchase Order, mark the outside of the container with all Purchase Order Numbers and indicate “Consolidated Shipment”. Also indicate same on the packing list. When shipping multiple boxes, they should be marked 1 of 5, 2 of 5, etc.
• (d) Packing List and Barcode: Include a separate packing list for each purchase order in all shipments giving our purchase order number, quantity, weight, and contents of container. The packing list must be affixed to the outside of the package or container in easily accessible packing slip envelopes and must clearly identify a packing slip number or invoice number.
• (e) All packages or shipping containers must be clearly labeled and marked with special handling, orientation or hazardous material labels or markings as required by all United States Government or International Regulations required for safe and lawful transport.

Washington, June 29, 2006 – The U.S. Department of Agriculture’s Animal and Plant Health Inspection Service in cooperation with the U.S. Department of Homeland Security’s Customs and Border Protection (CBP) will begin enforcing the third and final phase of the wood packaging material (WPM) regulation on July 5. All WPM, such as pallets, crates, boxes and pieces of wood used to support or brace cargo, must meet import requirements and be free of timber pests before entering or transiting through the United States.

All WPM entering or transiting through the United States must be either heat treated or fumigated with methyl bromide as outlined in the International Standards for Phytosanitary Measures: Guidelines for Regulating Wood Packaging Material in International Trade (ISPM 15). The WPM must also be marked with an approved international logo, certifying it has been appropriately treated.

The rule requires regulated WPM to be marked in a visible location on each article, preferably on at least two opposite sides of the article, with a legible and permanent mark that indicates that the article meets the requirements of the regulation. Paper treatment certificates will no longer be required or accepted. An example of an acceptable WPM mark is:

APHIS and CBP will require the immediate reexportation of any unmarked WPM, as it is not in compliance with the ISPM 15 treatment and marking standard. APHIS and CBP will also require the immediate reexportation of any marked WPM that is found to be infested with a live wood-boring pest of the families Cerambycidae (longhorned beetle), Buprestidae (wood-boring beetles), Siricidae (woodwasps), Cossidae (carpenter moth), Curculionidae (weevils), Platypodidae (ambrosia beetles), Sesiidae (clearwing moths) and Scolytidae (bark beetles).

Shipments containing WPM that violate the rule may be allowed entry only if the CBP port director determines that it is feasible to separate the cargo from the noncompliant WPM. An arrangement to have the noncompliant WPM exported from the United States is required before the cargo can be released to the consignee. All costs associated with the reexportation are the responsibility of the importer or party of interest.

The first phase of this regulation became effective Sept. 16, 2005. The regulations are based on the International Plant Protection Convention standards for WPM, which prescribe globally accepted measures to reduce the risk of forest pest introductions via WPM. The United States is one of many countries that have adopted the international standards.

For any questions or concerns regarding the requirements for WPM, please visit the APHIS Web site at http://www.aphis.usda.gov/ppq/wpm/import.html or call APHIS’ toll-free number at (866) 738-8197. International callers who may not have access to the toll-free number may call (301) 734-5346.

U.S. Customs and Border Protection is the unified border agency within the Department of Homeland Security charged with the management, control, and protection of our Nation’s borders at and between the official ports of entry. CBP is charged with keeping terrorists and terrorist weapons out of the country while enforcing hundreds of U.S. laws.

Small business concerns may self-certify their business size in order to compete for government contracts. In addition, the SBA administers two business assistance programs for small disadvantaged businesses. These programs are the 8(a) Business Development Program, and the HUBZone Business Program. Small Businesses participating in the 8(a) Business Development program and HUBZone small business concerns are eligible to receive certain preferences in federal procurement actions. Information on certification and procurement preference programs is available from SBA programs

• Use of services is based on either FCA or EXW
• All other terms are at the expense of the supplier

• Contact the Northrop Grumman Transportation Department Gerald Lewis at 443-993-3094 or e-mail importapp@ngc.com

If you are unsure of the requirements for a classified, sensitive or secrecy order shipment, contact your Security Department, the Defense Security Service (DSS) or the buyer.

Items which bear a security classification must be prepared and transmitted in accordance with the conditions prescribed in the National Industrial Security Program Operation Manual (NISPOM) 5220.22M, Chapter 5, Section 4, “The Transmission of Classified Material, as Specified on the Purchase Order,” and in the applicable NATO Security Regulations, as applied to NISPOM, Chapter 10, Section 7.

If the carrier specified by Northrop Grumman Mission Systems – Heritage Electronic Systems for a specific shipment cannot transport the items in accordance with these regulations, contact importapp@ngc.com for further instructions.

Small business concerns may self-certify their business size in order to compete for government contracts. In addition, the SBA administers two business assistance programs for small disadvantaged businesses. These programs are the 8(a) Business Development Program, and the HUBZone Business Program. Small Businesses participating in the 8(a) Business Development program and HUBZone small business concerns are eligible to receive certain preferences in federal procurement actions. Information on certification and procurement preference programs is available from SBA programs